providing mental health &
substance abuse  services for
the people of Alameda County ...  
   

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Training

   

Welcome to Quality Assurance’s Training Page! Here you will find the most up to date information on trainings provided by QA including handouts and registration. Please check back regularly for additional training opportunities from QA.

QA Training Schedule 2020
 
Registration is required for all trainings except where noted Training Handouts & Resources
 
Clinical Documentation Training for Substance Use Disorder Treatment
Who should attend: Organizations that have a contract to provide Substance Use Disorder (SUD) services.

Topics: Addresses ACBHCS & Medi-Cal documentation requirements for SUD treatment providers.

Training Offerings Forthcoming
   
Clinical Documentation Training for Fee-For Service Providers
Who should attend: ACBHCS Providers only. Individual, group, and organizational Providers that are part of the Mental Health Network that claims through CMS 1500 paper forms.

Who should not attend: Providers that claim through INSYST should instead attend the “Clinical Documentation Training for Mental Health Services "Train the Trainer" Training”.

Topics: Addresses Mental Health Assessment, Client Plan Development, and Service Provision Documentation Requirements for MHP Network Providers.


Training Offerings Forthcoming
   
Clinical Documentation Training for Clinician’s Gateway-Electronic Health Record (EHR) Users
Who should attend: ACBHCS Providers only. County run clinics and organizations that use Clinician’s Gateway (CG) as their Electronic Health Record (EHR) and who bill through INSYST. This is not a training on how to use Clinician’s Gateway, but is a training on how to get documentation up to Medi-Cal standards. This training is designed for direct line staff (but supervisors and QA may attend).

Who should not attend: QA Leads, directors, managers, supervisors and Providers that do not use CG should attend the “Clinical Documentation Training for Mental Health Services ‘Train the Trainer’ Training”.

Topics: Addresses mental health assessment, client plan development, and service provision documentation requirements in the Electronic Healthcare Records System: Clinician’s Gateway.

Training Offerings Forthcoming
   
Clinical Quality Review Team (CQRT) for Mental Health Providers

Who should attend: ACBHCS Providers only. All organizations are required to maintain a Clinical Quality Review Team (CQRT) process.

Topics: Addresses the CQRT process, self-authorization, using (new and improved) CQRT forms, reducing risk of audit disallowances.

Training Offering Forthcoming

   
ACBH QA Brown Bag Question & Answer for Mental Health Providers

In observance of recent COVID-19 guidelines, all upcoming Quality Assurance Brown Bag answer sessions will be conducted remotely until announced otherwise.

Mental Health Providers are invited to join QA clinical staff for a question and answer session; Every Friday

Who should attend: ACBH Providers only. QA Lead staff, Directors, Managers and Supervisors.

Topics: All providers can bring topics to discuss. QA will, at times, present on specific topics.

Sessions held every Friday, 12-1pm.

Attend via: https://global.gotomeeting.com/join/173324541

Call (Toll Free): 1 877 309 2073; Access Code: 173-324-541

For more information or questions, email QAOffice@acbhcs.org

   
ACBH QA Brown Bag Question & Answer for Substance Use Disorder Providers

In observance of recent COVID-19 guidelines, all upcoming Quality Assurance Brown Bag answer sessions will be conducted remotely until announced otherwise. We encourage interested participants to connect to upcoming sessions via the details below. Your understanding is appreciated and we look forward to working with you.

Substance Use Disorder Providers are invited to join QA clinical staff for a question and answer session;

Who should attend: ACBH Providers only. QA Lead staff, Directors, Managers and Supervisors.

Topics: All providers can bring topics to discuss. QA will, at times, present on specific topics.

Sessions Held Biweekly on Thursdays, 12:00- 1:00 pm       See Dates through the end of 2020 here

Attend via: https://global.gotomeeting.com/join/486928181

Call (Toll Free): 1 866 899 4679; Access Code: 486-928-181

For more information or questions, email QAOffice@acbhcs.org

   
NEW Online REGISTRATION

ACBH QA is launching a new system for trainings.

More Information Forthcoming - July 2020

   
Training Handouts & Resources
Timeliness Reporting Clinical Documentation Standards Training:
  1. PowerPoint
  2. MHS/CSI Timeliness Data Collection Form
  3. Client Services Information (CSI) Timeliness Definitions
  4. Timely Access to Service Standards and Tracking Requirements Policy
  5. MSUDS Information Notice No.: 19-020


Clinical Documentation Standards “Train the Trainer” Training for Master Contract Providers:
(Formally Medi-Medi Training)
  1. Power Point
  2. APA- DSM-5 Update
  3. Child 0-5 Screening Form for Assessment and Treatment as Medically Necessary
  4. ACBH Mental Health (MH) Medi-Cal Lockout Grid
  5. ACBH Service Descriptions
  6. ACBH Guidelines for Scope of Practice Credentialing (MH & SUD)
  7. Assessment and Plan Due Date datasheet
  8. B.I.R.P. Progress Note Checklist
  9. Clinical Documentation Standards
  10. Clinical Documentation “Train the Trainer” Training Development Exercise
  11. Exhibit 2: DHCS Reasons for SMHS Recoupment with ACBHCS Comments
  12. ACBH Psychosocial Conditions/Diagnosis List and Crosswalks/General Medical Codes
  13. ACBH Standard Abbreviations
  14. Highlights of PHI/PI Security Requirements
  15. “How To” to the Informing Materials Packet
  16. HSCA “No Wrong Door” Letter to Providers, 2014
  17. Informing Materials
  18. InSyst Update for MH and SUD Clients PPT - 3/22/17
  19. Interactive Complexity
  20. Client Plan
  21. InSyst Procedure Code Table - Revised March, 2018
  22. Progress Note Exercise
  23. Provider Relations Help Desk Handout
  24. Regulatory Compliance
  25. Suicide-Homicide Risk Assessment


Clinical Documentation Training for Clinician Gateway Electronic Health Record Users:
  1. Power Point Presentation
  2. ACBH Guidelines for Scope of Practice Credentialing (MH & SUD)
  3. Adult Behavioral Health Screening form for Assessment and Treatment as Medically Necessary
  4. Child 6-17 Behavioral Health Screening Form for Assessment and Treatment as Medically Necessary
  5. Suicide-Homicide Risk Assessment
  6. Lockouts
  7. Bright Futures Tool for Professionals: Pediatric Symptom Checklist
  8. ACBHCS Psychosocial Conditions/Diagnosis List and Crosswalks/General Medical Codes
  9. InSyst Procedure Code Table 3.2018
  10. Informing Materials Acknowledgement of Receipt


Clinical Documentation Standard Training for Mental Health Plan Fee for Service Providers (MHP Network):
  1. Training Handout
  2. Informing Materials
  3. ACBHCS Diagnosis List and Crosswalks
  4. Fee-For-Service Clinical Documentation Standards Manual
  5. Lockout Grid
  6. Adult BH Screening Form
  7. Child 0-5 BH Screening
  8. Child 6-17 BH Screening
  9. Scope of Practice
  10. Request for Continued Service (RCS)
  11. Provider Attestation
  12. Suicide/Homicide Risk Assessment

Day Rehab/Day Treatment Intensive Clinical Documentation Training
  1. PowerPoint

DSM-5 Integration

1. DSM 5 Integration PowerPoint Handout
   1a. DSM 5® Update
2. Clinician Rated Dimensions of Psychosis
3. DSM-5 Update - APA
4. ACBHCS Mental Health Outpatient DSM-5 List Alphabetical


Clinical Documentation Training for Substance Use Disorder Providers:

1. OS/IOS/RES/RSS/WM Training Power Point 2.6.2019
2. OTP Training Power Point 7.30.2019


CQRT Forms for SUD Providers:

1. ACBH Guide to Completing SUD CQRT 11.1.2019
2. ACBH SUD Full Medical Necessity CQRT Tool (OS/IOS/RSS/WM/RES)
3. ACBH SUD Brief Medical Necessity CQRT Tool (OS/IOS/RSS)
4. ACBH SUD Med Necessity CQRT Tool Comment Sheet
5. CQRT Attendance Sheet
6. CQRT Minutes
7. CQRT Disallowance Tracking/Code Changing Sheet


Documentation for Evaluation and Management Services:

1. E/M Documentation & Auditing Training PowerPoint
2. E/M Documentation & Auditing Training Resources
3. E/M Services Guide: Coding by Key Components: AACAP
4. E/M Progress Note Examples: Office, Established Client: AACAP

Templates:
1. E/M Progress Note Template: Based on the Elements
    a. E/M Documentation Based on the Elements: Auditing Tool
2. Instructions for E/M Progress Note Template: Counseling & Coordination of Care
    a. E/M Progress Note Template: Counseling & Coordination of Care

Online Training Resources:
The National Council Resource Page
1997 Documentation Guidelines for Evaluation and Management Service
The American Psychiatric Association CPT Resource Page
The AMA CPT Resource Page

CQRT Train the Trainer Training Handouts for Mental Health:
  1. PowerPoint A Guide to the Authorization Process for Alameda County
  2. ACBH Clinical Documentation Standards Manual
  3. Clinical Quality Review Team Authorization/Return Log
  4. Clinical/Quality Review Attendance Sheet
  5. CQRT Authorization Form: Adult/Child Specialty Mental Health Services
  6. Chart Review Legend
  7. CQRT Chart Tagging Legend
  8. Disallowance Tracking/Code Changing Sheet
  9. CQRT Manual
  10. CQRT Regulatory Compliance Tool Comments Sheet
  11. Medi-Cal Regulatory Compliance Tool: Clinical Review (15% of charts)
  12. Medi-Cal Regulatory Compliance Tool: Clinical Review (85% of charts)
  13. Steps to Completing ACBHCS Clinical/Quality Review Form