providing mental health &
substance abuse  services for
the people of Alameda County ...  
   

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Quality Assurance

   
Welcome to the Quality Assurance Office website!

We invite you to explore the pages within the Quality Assurance tab and give us your feedback by emailing QAoffice@acbhcs.org.

Who are we?

The QA Office of Alameda County Behavioral Health Care Services (ACBHCS) oversees the quality of services delivered to beneficiaries of the Mental Health Plan. The primary responsibility of the QA Office is to ensure that state or federal laws and regulations, and BHCS policies are met by all ACBHCS network providers of behavioral health care services. Examples of this Office’s responsibilities relating to delivery of services are to establish and monitor standards of: Clinical record documentation, notification to beneficiaries of their rights, final credentialing of MHP Network Providers, etc.

Although the QA Office implements the Department’s auditing and investigation functions, the ultimate authority for all final decisions is held by Executive Administration.
 



We are here to assist:
 
QA Administration:
  Donna Fone, MFT - QA Administrator
  Tony Sanders, Interim QA Associate Administrator
 
QA Technical Assistance:
  All MH CBO’s/Network Providers: A-I
All Children’s County Clinics and Programs
Cheryl Narvaez, LCSW, MPA
  All MH CBO’s/Network Providers: J-Z
All Adult County Clinics and Programs
Brion Phipps, LCSW
  SUD Providers A-Z Sharon Loveseth, CADCII, LAADC*
*a non - governmental license LNR4020512
 
Site Certification:
  Shannon Benson, MPA  
 
Consumer Assistance line:
  800-779-0787  
 
HIPAA Breach Inquiries::
  breachnotification@acgov.org  
 
Fraud, Waste, & Abuse Hotline:
  844-729-7055  
 
Clinical Staff:
 
Jeffery Sammis, PsyD Ray Carlson, LCSW Kim Coady, LCSW
Michael De Vito, MFT, MPH Phuong Lai, PsyD Sharon Loveseth, CADCII, LAADC
Cheryl Narvaez, LCSW, MPA Brion Phipps, LCSW Gray Rosenberg, MFT
David Woodland, LPCC    
 
Administrative Support Staff:
  Tiffany Lynch, Administrative Assistant Lead  


STAY IN TOUCH WITH QA
- Use these links to subscribe for updates:
MHP Network Providers Get e-mail updates when this information changes.
CBOs & County Clinics/Programs Get e-mail updates when this information changes.




Newsfeed

2017

2016

2015

  • 10-12-15    QA, along with ACBHCS Information Systems Department, has issued information regarding documenting services using ICD_10 and DSM IV.
    Please see the following memos:
         ICD-10 and DSM IV Memo 9-25-15
         ICD-10 and DSM IV Memo Clarification 10-12-15
  • September 2, 2015   The Quality Assurance Office has revised the call list for Technical Assistance, effective 9/1/15. Please see update here.
  • August 17, 2015    The Quality Assurance office, in response to providers requests, has developed Sample Medi-Cal Compliant Assessment, Client Plan, and Progress Note Forms. See More
  • July 1, 2015
    New Online Registration System for QA Trainings, see QA’s Training Page
    New default contact for ANYTHING related to Medi-Cal Site Certification, Email: SiteCertification@acgov.org
  • March 30, 2015    Technical Assistance Available to Providers - see QA Memo
  • March 17, 2015    The Quality Assurance Office has added more dates, as well as, increased capacity for their 2015 training schedule. Additionally, QA has added a new networking opportunity for providers, “QA Brown Bag Series”, to be held 1st Friday’s, monthly, beginning, April 3rd, 2015 at noon. For more information, please see Brown Bag Series, Training Page, or send your inquiries to QAOffice@acbhcs.org.
  • February 19, 2015    IEP Clarification Memo to Providers, see ”QA Memo
  • February 9, 2015   NEW Children’s CQRT Forms & Instructions on use, see CQRT Child Form & Steps to Completing: CQRT Child Form
  • January 13, 2015   New Billing Code 577 for Non-KTA Providers, see QA Memo

2014

  • The Clinical Documentation Standards manual version 12.03.2014 is now available. This is an essential documentation guide for all Master Contract and County providers who deliver and claim Medi-Cal Specialty Mental Health Services. We have highlighted in yellow new documentation information as well as previously included documentation information that has been revised for clarity based upon provider feedback
  • October 15, 2014   Plan Development and Plan Monitoring Memo for All Providers
  • Clinical Documentation Standards Training- December 3rd, 2014
    The Quality Assurance Office encourages Clinical Managers for all BHCS Clinics/Programs to participate in this “Train the Trainer” Training.This is a clinical training with the following learning objectives:
    • Increase their knowledge of clinical documentation standards as set forth by ACBHCS, the California Department of Health Care Services and the federal Centers for Medicare and Medicaid (Medi-Cal) Services.
    • Improve their ability to utilize the most appropriate CPT procedure codes for psychological services provided to Medi-Cal and Medicare beneficiaries.
    • Learn how to develop and implement client plans utilizing appropriate goals, objectives and interventions.
    For information on training criteria and registration, see the training announcement.
    For more information on the trainings offered by QA, please visit our Training Page.
  • September 3, 2014   Annual Memo Clarification Re: Annual Assessment and Treatment Plan Conversion, see QA Memos & Notices Page
  • August 19, 2014   QA’s HIPAA Breach Report Policy updated with 2014 DHCS reporting form and link to hhs.gov, federal reporting form - see QA Manual Page, Section 11-5
  • July 23, 2014   Quality Assurance Office issues Annual Memo to All Providers - please see link for more information.
  • March 14, 2014  Clinical Documentation & CPT Training Handouts updated, go to QA’s Training Page
  • January 9, 2014  Quality Assurance has updated their webpages:
    The QA Manual Page:
    • Clinical Documentation Manual for Master Contract Providers, has a minor revision, see page
    • New Policy for Records Storage and Retention
    • New Policy for Secure Email
    • Added Policy: EPSDT Notification with updated brochure

    QA’s training schedule is posted for 2014, please see our Training Page & the Guide to Medi-Cal Mental Health Services is now available in Simplified Chinese (Cantonese) on our Informing Materials Page.

2013


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