Resources for Service Providers
This website is designed to serve as a resource to our growing and diverse Provider Community. It is one of the many ways in which Alameda County Behavioral Health Care Services strives to support the community’s informed access to care.
We hope you find this information helpful as you participate in serving our community.
- Sample Medi-Cal Compliant Assessment, Client Plan, and Progress Note Forms
The Quality Assurance office, in response to providers requests, has developed Sample Medi-Cal Compliant Assessment, Client Plan, and Progress Note Forms.
- Alameda County Behavioral Health Care Services (ACBHCS) Graduate Intern Stipend Program Application Announcement
We are pleased to announce that the 2015-16 application for Alameda County Behavioral Health Care Services Graduate Intern Stipend Program is now available at: http://www.acbhcs.org/internships/grad_intern_stipend.htm.
The application deadline is: FRIDAY, October 2, 2015. Applications will not be accepted after this date.
If you have any questions on the application process or requirements, please contact Ebony Jacob, Alameda County Behavioral Health Care Services Workforce, Education and Training Internship Coordinator at: email@example.com or (510) 567-8093.
- Announcing a special and free training: Brief Tobacco Cessation Interventions; Wednesday, September 16, 2015, 8:30am - 12:30pm;
3.5 CEU’s for LCSW, MFT, LPCC, CAADAC and RNs; See flyer for location and other information; to register, contact: contact Judy Gerard, (510) 653-5040 x349 or email firstname.lastname@example.org.
- Special Workshop Announcement: Hearing Voices Network Bay Area presents with NAMI East Bay:
Hearing Voices Family Workshop; Saturday, August 22, 2015; Time: 10:00 - 5:00 p.m., Berkeley, CA
Learn compassionate ways to support those who hear voices (“voice hearers”) and explore tools and resources.
Fees: $40 (some scholarships available, voice hearers free)
See flyer for more information and registration/contact information
or email email@example.com or visit: www.bayareahearingvoices.org
- BHCS Children’s System of Care Hires New Assistant Director
I am pleased to announce that Ellen Muir has been appointed to the position of Assistant Director for Alameda County BHCS Children’s System of Care (CSOC) with a start date of July 20, 2015 in this new positon. Ms. Muir has been practicing in the mental health field for over 26 years. Prior to joining Alameda County Behavioral Health Care Services, she worked as a Victim Witness Consultant in the Alameda County District Attorney’s Office and as a Child Welfare Worker with Alameda County Child and Family Services/SSA. Since joining Behavioral Health Care Services as a clinician, Ms. Muir has been promoted into a number of management roles including Manager of the ACCESS Children’s Unit and Chief of Children’s Specialized Services. In the last eight years as the Early Periodic Screening, Diagnosis and Treatment (EPSDT) Coordinator, EPSDT services were expanded by 25 million dollars during her tenure resulting in additional services to underserved populations.
Ms. Muir’s expertise includes; organizational planning, experience in detailed contract budget analysis, program development, quality improvement initiative leadership, smart leveraging and data driven decision making . She is founding partner of the School Based Behavioral Health Initiative, building collaborative partnerships with school districts resulting in behavioral health services in 168 schools county-wide. She is currently working on a project to pilot behavioral health provider/primary care provider collaboration training and communication protocols for nurses, pediatricians and mental health clinicians who serve children and youth.
Ms. Muir is a trained Organizational Relationship Systems Coach. Ms. Muir earned her Bachelor’s Degree in Social Work at West Virginia University and her MSW from the UC Berkeley School of Social Welfare. She is a Licensed Clinical Social Worker in the State of California.
I look forward to working in partnership with Ellen on behalf of all the children and families we serve in Alameda County.
Alameda County BHCS CSOC Director
- LMHSPEP loan repayment program
The Health Professions Education Foundation (HPEF) is excited to announce that the LMHSPEP loan repayment program will be open from August 3rd through September 30th 2015. Recipients of the LMHSPEP award can receive up to $15,000 in exchange for a two year service obligation in a qualified facility. Eligible professions for LMHSPEP include: Registered or Licensed Psychologists, Registered or Licensed Marriage and Family Therapists, Postdoctoral Psychological Assistants, Registered or Licensed Clinical Social Workers, Postdoctoral Psychological Trainees, Marriage and Family Therapist Interns. For more information about this of great opportunity, see flyer.
- Mental Health Loan Assumption Program (MHLAP), Application Information Workshops
Alameda County BHCS Workforce, Education and Training (WET) unit is pleased to announce that two (2) MHLAP application workshops will be held on Monday, July 27, 2015, to provide information to applicants about Alameda County’s eligibility criteria, MHLAP application process, and to answer your questions. To attend a workshop, please RSVP to Stephanie Cardenas: firstname.lastname@example.org
Location: 2000 Embarcadero, Ste 400 “Gail Steele/Alameda” room, Oakland 94606.
Times (attend one): 2pm – 3pm, or 3pm- 4pm
- GRANT FUNDING AVAILABLE TO MENTAL HEALTH PROGRAMS AND SUBSTANCE USE DISORDERS/CO-OCCURRING PROGRAMS FOR TOBACCO TREATMENT INTERVENTIONS FOR FY 15-16
Behavioral Health Care Services (BHCS) is pleased to announce that one-year awards in the amount of five thousand dollars ($5000) will be available to fund Special Tobacco Interventions projects with Mental Health Services Act Mini-Grants. A project contributes to learning in one or more of the following three ways:
- Introduces new mental health practices/approaches including prevention and early intervention that have never been done before, or
- Makes a change to an existing mental health practice/approach, including adaptation for a new setting or community, or
- Introduces a new application to the mental health system of a promising community-driven practice/approach
MHSA Mini-Grant funding will be used to fund up to five Mental Health Programs and/or SUD/Co-Occurring Programs to promote more aggressive tobacco treatment interventions for consumers. Awards will be given to selected agencies to implement tobacco policies, promote tobacco cessation/treatment activities and systematic interventions with consumers . Application due July 31, 2015.
To apply, applicants must submit a detailed plan (including a budget) of how they would promote more integrative and/or innovative tobacco interventions with consumers and planning guidelines to develop your plan and creative ideas. Applicants will be notified of their selection by September 15, 2015.
- 2015 Alameda County Survey for Older Adults
The 2015 Alameda County Survey for Older Adults has been released.
The English version is available online by clicking http://www.surveymonkey.com/s/ACOlderAdultSurvey2015; or, you can mail it in by filling out the attached surveys by following the instructions on the last page. Translated language versions in English, Spanish, Cambodian, Vietnamese, Mandarin, Farsi, and Tagalog are also attached.
Please plan to distribute this widely; we need as many seniors' voices as possible to inform the County's aging planning initiative.
Lillian Schaechner, LCSW
Alameda County Behavioral Health Care Services Older Adult System of Care Director
- 2015/2016 Mental Health Loan Assumption Program
The Health Professions Education Foundation (HPEF) is pleased to announce that the 2015/2016 Mental Health Loan Assumption Program (MHLAP) Cycle will open on August 3. Applications will be accepted from August 3 - September 30, 2015. We encourage all potential applicants to go to https://calreach.oshpd.ca.gov to complete their application. A limited number of awards will be available in Alameda County Behavioral Health Care Services (ACBHCS), and award recipients may receive up to $10,000 towards the repayment of educational loans. For complete information, click:
MHLAP 2015-16 Announcement
2015-16 Alameda County MHLAP Eligibility Criteria
For questions about MHLAP’s application process and requirements, please contact the Health Professions Education Foundation directly at (916) 326-3655. For questions on ACBHCS eligible contracted, community-based mental health agencies and/or the county’s “hard to fill/retain” eligibility criteria, contact Sanjida Mazid, ACBHCS Workforce Education and Training Manager, at email@example.com or by phone at 510-567-8071.
- Crisis Planning Stakeholder Survey - Deadline Extension
July 1st is the final day to give feedback on BHCS crisis services using the internet survey link.
View announcement for more information.
- A Choice to Heal: Mental Health in California
This documentary recently aired on CBS stations in Los Angeles, San Francisco, Sacramento and Fresno.
It details California’s groundbreaking Prevention and Early Intervention programs that are funded by Proposition 63, the Mental Health Services Act. Alameda County is highlighted.
View it here:
- From the Director of ACBHCS- Manuel J. Jimenez, Jr., MA, MFT:
Effective 7/1/15 Alameda County Behavioral Health Care Services will adopt new policy and procedure requiring prior authorization by ACCESS for all psychological testing, and limiting the number of hours and time frame approved to complete the testing.
Please see Provider Announcement published 6/10/15 for Memo and Protocol: http://tinyurl.com/o8zdq8t
- Special Training Announcement:
ADDRESSING TOBACCO WITH PREGNANT AND PARENTING WOMEN: HOW TO HELP THEM QUIT SMOKING; Thursday, June 18, 20155, 8:30am - 12:00pm; Presented by Cathy McDonald, MD, MPH, ATOD Project Director.
Learn how smoking affects pregnant women and fetal development, the dangers of secondhand smoke exposure to infants and young children, and intervention strategies to help mothers in your program quit smoking.
View Flyer for more information:
No Fee and Pre-Registration Required;
Contact: To inquire about attending, contact Judy Gerard, (510) 653-5040 x349 or email firstname.lastname@example.org.
- All potential referrals to Pathways to Wellness must be screened by ACCESS at 800-491-9099
- Community Connections Program Invites You To Step Into Summer Extravaganza
Community Connections, a totally client-run program sponsored by Eden Adult Community Support Center, assists clients in connecting with each other in a deeper supportive way and in living fuller lives in the wider community. We offer two components. One is called Thursday Program which meets once a week and focuses on eating together, natural and peer professional personal support, empowerment, development of leadership skills, education and fun. The other component is called Circle of Friends, a group of mental health clients who get together weekly to build and sustain friendships and to get out into the wider community to feel “normal” (clients word) and have lots of fun like hanging out in coffee shops, going bowling and to concerts and community events, taking a trip to a casino, picnics and much more. We fund most of what we do ourselves and have a fundraiser every year to support our program and to help out our peers who can’t afford to join us in the fun without assistance. The money made in this Extravaganza helps open the world to us. Thanks for helping us out!
- All System of Care Provider Meeting
As requested at the March 20, 2015, All System of Care Provider Meeting on March 20, 2015, we have posted the following presentations: The BACS Hope Intervention Program, HIP, PowerPoint presentation; the FERC and BACS Wellness Center Power Point presentation; and the link to the Older Adult YouTube video.
- Special Announcement:
Family Education Resource Center (FERC) One Day Conference
Celebrating five years of service in Alameda County by the FERC
DATE: Thursday, April 30, 2015; CHECK-IN: 8:30AM; WELCOME: 9AM
DINNER: 6PM; LOCATION: Berkeley Clark Kerr Campus, 2601 Warring St., Krutch Theatre
See flyer for more information. Pre-registration required by calling (510) 746-1700
- Focus Groups
Alameda County Behavioral Health Care Services (BHCS) is seeking the participation of relevant stakeholders, including consumers, family members, BHCS staff, contract providers, and emergency and medical personnel in a planning process to discover opportunities to strengthen the current crisis system. In addition, we want to hear everyone’s experience of our crisis system in an effort to develop strategies that will improve the overall crisis system effectiveness.
Attached are fliers of the many focus groups with future dates/times/locations. Please distribute these flyers as we want as much participation as possible at these events. Thank you in advance for your assistance with this much needed process.
- Important Announcement – Behavioral Health Care Services Vocational Program is Moving
The Alameda County Behavioral Healthcare Vocational Program will be re-locating as of 3-18-2015.
- 4th annual POCC Conference
Please save the date for the 4th annual POCC Conference with the theme of “Recovery is Real: Transforming our Lives, Communities and System” on June 25 & 26, 2015 at the Hilton Hotel Oakland Airport. We are now accepting Call for Presentation applications through April 1. If you would like to attend please RSVP by contacting Mary Hogden at email@example.com or Pfranklin@acbhcs.org Call and leave a message at 510-639-1338.
Call for Presentations Flyer
Call for Presentations
- Special Event Announcement: “HAVING OUR SAY”, BECAUSE…BLACK MINDS MATTER 2! ADDRESSING BEHAVIORAL HEALTH NEEDS FOR AFRICAN AMERICANS AN UPDATE TO THE ACBHCS “AFRICAN AMERICAN UTILIZATION STUDY REPORT" presented by Alameda County Behavioral Health Care Services Office of Multi-Cultural Services and The POCC African American Empowerment Committee; Friday, February 27, 2015, 9:00am - 4:00pm; Family Bible Fellowship Church; 37620 Filbert Street, Newark, California 94560. Contact Gigi Crowder to RSVP or if you need any accommodations at 510-777-2118 or email: firstname.lastname@example.org or Paulette Franklin at 510-639-1391. See flyer for more details.
- Updates from Quality Assurance:
- The revised Clinical Documentation Standards Manual version 12.03.2014 is now available. This is an essential documentation guide for all Master Contract and County providers who deliver and claim Medi-Cal Specialty Mental Health Services. We have highlighted in yellow new documentation information as well as previously included documentation information that has been revised for clarity based upon provider feedback.
- The 2015 Training Calendar has been posted. Please see our Training Page for details.
- Beginning December 8, 2014, Donna Fone, MFT, LPCC, is the Interim QA Administrator.
- Changes to BACS Wellness and Recovery Centers
- MHS INSYST CQRT AUTHORIZATIONS
As per the BHCS Quality Assurance Unit’s Annual Memo dated July 22nd (which can be found on the BHCS Provider website: www.acbhcs.org/providers Quality Assurance – Memos and Notices page) “As of August 1, 2014, treatment plans will only be required on an annual basis.” INSYST has been updated to reflect this change on both the CQRT (UC) Authorization screens and MHS485 “Outpatient Utilization Control” report.
PLEASE NOTE: When entering an authorization, INSYST will apply the new rule to all authorizations (including treatment plans) for episodes opened before August 1, 2014. Authorizations that should be for six months will display (on the day they are entered) as twelve months extension. The system is running a cleanup process each night (for authorizations entered before 6pm) that will correct the screen for episodes opened before August 1, 2014 and are being approved for ONLY six months in order to bring the chart to an annual cycle. This process will end on February 28, 2015, as INSYST will display the correct annual cycle from going forward.
- HIPAA Breach Report Policy updated
QA’s HIPAA Breach Report Policy updated with 2014 DHCS reporting form and link to hhs.gov, federal reporting form - see QA Manual Page, Section 11-5
- ACBHCS Vocational Program Summer Newsletter
ACBHCS Vocational Program presents our latest biannual newsletter.
- New Resources Available for Providers Working with Consumers with Eating Disorders
We are pleased to announce that BHCS is strengthening its capacity to serve consumers diagnosed with Eating Disorders (ED). Our goal is to build internal ED assessment and treatment capacity within BHCS and its contracted providers and to increase the level of care options available for consumers. As of May 1, 2014 the following consultation services are available to all county clinicians, including county funded CBO clinicians and Level III Network providers. This consultation service will be available until April 30, 2015. We strongly encourage clinicians with an interest in ED treatment &/or who are currently serving clients diagnosed with ED to utilize these consultation and training services.
- Alameda County Behavioral Health Care Services FY 14/15 Strategic Update
Presentation from April 16 & 17 All Provider Meetings.
- Provides a broad overview of the external environment
- Describes new expectations and directions for ACBHCS
- Shares ACBHCS FY 14/15 priorities
- Discusses provider impact
- BHCS Children’s System of Care February 2014 Newsletter
Please find attached the latest edition of the BHCS Children’s System of Care February 2014 Newsletter. As always, I hope that you find the information useful and informative. Please feel free to contact me with article submissions for future editions of our newsletter. I can be reached via email at Lcarlisle@acbhcs.org
Lisa Carlisle, MA, M.Ed, Newsletter Editor
- Special Training Announcements: New Online Registration System and Legal Training Announcement
The BHCS Training Unit is pleased to announce that we are streamlining the registration process for our trainings through a new online registration system available now at the link below. We have collaborated with the Alameda County Training & Education Center on this process and want to thank them for their assistance with helping us to launch this new system! With this system, all BHCS employees at both county units and community-based organizations can access the online registration system and have the ability to self-register for BHCS training events, see a personalized training record and more. If you have attended one of our BHCS training activities in the past or if you are a county unit employee, you may have already received an email about this system and can “log in” (at the link below) with that information to register for a new training. If you have never attended a BHCS training activity before, then to access this system, a user profile and a password must be created at the link below and then you can log in to the system whenever you would like to register for a training in the future:
To log-in, click on this link: http://alameda.netkeepers.com/TPOnline/TPOnline.dll/Home
The Training Registration Guide with instructions on how to create a user profile and password and how to register for a training activity is attached at http://www.acbhcs.org/Training/training_reg_guide.htm.
For questions, please contact email@example.com with the subject header “Online Registration”.
--The BHCS Training Unit
New Claims Correction Form
Please note that all materials pertaining to the new Claims Correction Form (CCF) are now available on the forms page of the provider website. Please look for the section labeled CCF. Note: the form is no longer available in the Insyst section of the forms page.
Trauma Informed Care Website
BHCS is proud to announce its Trauma Informed Care website. The website is a product of a yearlong trauma initiative to increase awareness of what works to support people who have experienced trauma and to increase the number and variety of trauma informed resources available to our providers community
The website can be found at www.alamedacountytraumainformedcare.org and is organized into five main categories including:
• Trauma Informed Care
• Trauma Informed Agencies
• Caregivers & Providers
• Trauma Survivors and Family
Alameda County Behavioral Health Care Services Geriatric Assessment & Response Team (GART)
Alameda County Behavioral Health Care Services Geriatric Assessment & Response Team (GART) has moved to the Gail Steele Wellness and Recovery Center, 409 Jackson St, #200, Hayward, CA 94544, effective 5/1/12. The administrative phone number is (510) 891-5650. QIC code is 50802. Business hours are 8:30-5:00 M-F
Introducing the BHCS Finance Provider Relations Medi-Cal Benefits Help Desk
Alameda County SCHOOL HEALTH SERVICES FINDER database launched.
This database, which will be updated annually, lists school based services provided and funded by HCSA Departments.
Managing Mental Health Services Act (MHSA) Housing Assistance Handbook