providing mental health &
substance abuse  services for
the people of Alameda County ...  
   

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2000 Embarcadero Cove, Suite 400, Oakland, CA  94606
Phone: (510) 567-8100    Driving Directions

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INSYST

   

CCF  


Forms  

  • SUD and CalOMS Client Data Collection Forms (effective 03/17)

  • New forms available with – No Instructions (NI) or With Instructions (WI)
    Example:
    Client Registration - (WI)
    Client Registration - (NI)
  AB109 Source of Referral memo   PDF   
  Episode Opening Living Situation Definitions PDF   (rev. 03/17)
  Client Registration - (WI) PDF   (rev. 03/17)
  Client Registration - (NI) PDF   (rev. 04/17)
  Client Episode Opening - (WI) PDF   (rev. 07/17)
  Client Episode Opening - (NI) PDF   (rev. 07/17)
  Standard Discharge Closing - (WI) PDF   (rev. 03/17)
  Standard Discharge Closing - (NI) PDF   (rev. 04/17)
  Admin Discharge Closing - (WI) PDF   (rev. 03/17)
  Admin Discharge Closing - (NI) PDF   (rev. 04/17)
  Episode Annual Update - (WI) PDF   (rev. 04/17)
  Episode Annual Update - (NI) PDF   (rev. 04/17)
  CalOMS Discharge Codes - (NI) PDF  
  CalOMS Top Twenty Errors PPT
  CalOMS Error and Correction Guide PDF
  CalOMS Tx Data Collection Guide PDF
  • MHS Client Data Collection (CSI) Forms (effective 03/17)
    New forms available with – No Instructions (NI) or With Instructions (WI)
    Example:
    Client Registration - (WI)
    Client Registration - (NI)
  Client Registration - (WI)   PDF   (rev. 08/17)
  Client Registration - (NI)   PDF   (rev. 08/17)
  Episode Opening - (WI)   PDF   (rev. 03/17)
  Episode Opening - (NI)   PDF   (rev. 04/17)
  Episode Update - (WI)   PDF   (rev. 03/17)
  Episode Update - (NI)   PDF   (rev. 04/17)
  Episode Closing - (WI)   PDF   (rev. 03/17)
  Episode Closing - (NI)   PDF   (rev. 04/17)
  One Time Client Episode Update - (WI)
- CBO Only -
PDF   (rev. 03/17)
  Individual Staff Service - (WI)   PDF   (rev. 03/17)
  Individual Staff Service - (NI)   PDF   (rev. 04/17)
  CalWORKS Individual Staff Log   PDF   (rev. 10/09)
  Periodic Form - (WI)   PDF   (rev. 03/17)
  Periodic Form - (NI)   PDF   (rev. 04/17)
  Insyst Table of Codes   PDF   (rev. 08/17)

EFF: 07/01/17 - MHS ONLY - 3 NEW LANGUAGES HAD BEEN ADDED TO THE LANGUAGE MASTER TABLE

  • 6 = HINDI
  • 7 = PASHTO
  • 8 = PUNJABI

EFF: 03/22/2017 – INSYST Update for MHS and SUD Clients: InSyst Update V010

EFF: 7/1/09 – NEW SERVICE LOCATION CODE: 22-COURT

Service Entry Codes- code removed.
EFF: 7/21/06 – REMOVED SERVICE LOCATION CODE: 21-UNKNOWN
CODE 21-UNKNOWN IS NOT MEDI-CAL BILLABLE – ALL SERVICES BEGINNING JULY 2006.

  • Please read the following instructions before submitting a request for a Mental Health staff number:
    View instructions
    Staff Number(MHS / SUD) - Effective Monday, September 15, 2014, the PDF version of the Staff Number request forms are no longer available on the BHCS Providers web site. The Help Desk will no longer accept Staff Number requests that are either faxed or emailed. Please request all staff numbers using the Web Portal/E-Forms page. If you do not have network access please fill out a Network Access form. If you have any questions, please call the Help Desk at 510-567-8181.
  • Letter To ACBHCS Contracted Providers
  • Revised Procedure Procedure Code Table - January 2013

Manuals  


Report Calendar  


Medi-Cal Claim Schedule  


Training  

          

Name

Description

Date/Time

Location

InSyst Client Database

A one day course which includes Data Lookup, Data Input (Registration, Episodes & Services), Reports, etc.

Please contact Willie Chu if you have any questions regarding training.

You must have eForms access before registering for an InSyst Account. If user does not have eForms access please follow the link: Network Access

If you have eForm access go to the following link to access eforms, and fill out a Authorization (MHS) Request E-Form or Authorization (SUD) Request E-Form. BHCS Web Portal.

Mental Health Services

Once accounts are created the user will be contacted for training.

Substance Use Disorder

Once accounts are created the user will be contacted for training.

BHCS Information Systems

IS Training Room
1900 Embarcadero
Cove, 4th Floor, Oakland

 


Document Center  

  • MHS INSYST CQRT AUTHORIZATIONS -
    As per the BHCS Quality Assurance Unit’s Annual Memo dated July 22nd (which can be found on the BHCS Provider website: http://www.acbhcs.org/providers/QA/memos.htm) “As of August 1, 2014 treatment plans will only be required on an annual basis.” INSYST has been updated to reflect this change on both the CQRT (UC) Authorization screens and MHS485 “Outpatient Utilization Control” report.

    PLEASE NOTE: When entering an authorization, INSYST will apply the new rule to all authorizations (including treatment plans) for episodes opened before August 1, 2014. Authorizations that should be for six months will display (on the day they are entered) as twelve months extension. The system is running a cleanup process each night (for authorizations entered before 6pm) that will correct the screen for episodes opened before August 1, 2014 and are being approved for ONLY six months in order to bring the chart to an annual cycle. This process will end on February 28, 2015, as INSYST will display the correct annual cycle from going forward.
     
  • Client Naming Convention Rules
  • CSI Training Slide Show
  • Insyst System Changes (rev. 03/23/17)

System Updates