providing mental health &
substance abuse  services for
the people of Alameda County ...  
   

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2000 Embarcadero Cove, Suite 400, Oakland, CA  94606
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CalOMS/DATAR

   

CalOMS

CalOMS (California Outcomes Measurement System) is replacing CADDS (California Alcohol and Drug System) in California.  CalOMS will be in effect in Alameda County on December 1, 2005 as we begin to collect the new required data elements. Treatment and Data Input staff training, new procedures and forms are being developed by a committee comprised of Department and representing CBO staff.




  • SUD and CalOMS Client Data Collection Forms (effective 03/17)
    New forms available with – No Instructions (NI) or With Instructions (WI)

    Example:
    Client Registration - (WI)
    Client Registration - (NI)
  Client Registration - (WI) PDF   (rev. 03/17)
  Client Registration - (NI) PDF   (rev. 04/17)
  Client Episode Opening - (WI) PDF   (rev. 03/17)
  Client Episode Opening - (NI) PDF   (rev. 04/17)
  Episode Annual Update - (WI) PDF   (rev. 04/17)
  Episode Annual Update - (NI) PDF   (rev. 04/17)
  Standard Discharge Closing - (WI) PDF   (rev. 03/17)
  Standard Discharge Closing - (NI) PDF   (rev. 04/17)
  Admin Discharge Closing - (WI) PDF   (rev. 03/17)
  Admin Discharge Closing - (NI) PDF   (rev. 04/17)
  CalOMS Top Twenty Errors PPT
  CalOMS Error and Correction Guide PDF
  CalOMS Tx Data Collection Guide PDF

Special Note:
The CalOMS TX Treatment Data Collection Guide references alternative values as a five-digit code; each County agreed to use a two-digit code.
  • Listed below are the State alternative codes and the County’s alternative codes used for InSyst with a brief description:

  •  
    State Code to County Code Description crosswalk
    99900 Z0 Client Declined to State
    99901 Z1 Unknown or Not Sure/Don’t Know
    99902 Z2 None or Not Applicable
    99903 Z3 Other
    99904 Z4 Client Unable to Answer


Resources  




DATAR

DATAR (The Drug and Alcohol Treatment Access Report) is the Department of Alcohol and Drug Programs (ADP) system to collect data on treatment capacity and waiting lists, and is considered to be a supplement to the California Alcohol and Drug Data System (CADDS) client reporting system. DATAR assists in identifying specific categories of individuals awaiting treatment and identifies available treatment facilities for these individuals. The DATARWeb is an application developed by ADP and can be used by California providers, counties and state staff.

Federal regulations require that each state develop a Capacity Management Program to report alcohol and other drug programs treatment capacity, to ensure the maintenance of the reporting, and to make that information available to the programs. In carrying out this requirement, ADP established a Waiting List Management Program that includes a unique client identifier to document applicants who are not immediately admitted to a program due to lack of capacity.

The Waiting List Management Program consists of two separate reports, the Waiting List Record (WLR) and DATAR.

Using DATARWeb, you will be able to enter DATAR data and submit it directly to ADP.

All AOD treatment providers that receive AOD treatment funding from ADP are required to submit the one-page DATAR form to ADP each month. In addition, Licensed Narcotic Treatment Programs and certified Drug Medi-Cal providers must report, whether or not they receive public funding.

In addition to those facilities listed above, all facilities that receive funding from the County for SACPA treatment services must also report their waiting list data.

ADP created a Waiting List Record (WLR) system available through the ADP website. This system is to be downloaded and maintained at the facility. See the Waiting List Record System User Guide for instructions on how to use the application to prepare your DATAR data.




Request a DATARWeb Account  

    The PDF version of the DATAR request forms are no longer available on the BHCS Providers web site. The Help Desk will no longer accept faxed or emailed DATAR forms. Please submit request using the Web Portal/E-Forms page. If you do not have network access please fill out a Network Access form. If you have any questions, please call the Help Desk at 510-567-8181.



Quick Help/Resources  

  • DATAR Web Site
  • User Manual
  • Password and Permissions Reset - If you need help with resetting your password or with your account permissions, call the BHCS Help Desk at 510-567-8181.

If you need help with entering data on the DATAR web site, or have questions about the fields and reports, contact the ADP Automation Help Desk at 916-327-3010, Monday through Friday, 8:30 AM to 4:30 PM.